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Friday, May 3, 2013

Keyboard shortcuts in Excel 2010

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Keyboard access to the ribbon

If you're new to the ribbon, the information in this section can help you understand the ribbon's keyboard shortcut model. The ribbon comes with new shortcuts, called Key Tips. To make the Key Tips appear, press ALT.
Key Tip badges appearing on ribbon
To display a tab on the ribbon, press the key for the tab—for example, press the letter N for the Insert tab or M for the Formulas tab. This makes all the Key Tip badges for that tab's buttons appear. Then, press the key for the button you want.

Will my old shortcuts still work?

Keyboard shortcuts that begin with CTRL will still work in Excel 2010. For example, CTRL+C still copies to the clipboard, and CTRL+V still pastes from the clipboard.
Most of the old ALT+ menu shortcuts still work, too. However, you need to know the full shortcut from memory — there are no screen reminders of what letters to press. For example, try pressing ALT, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A box pops up saying you're using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and initiate the command. If you don't know the sequence, press ESC and use Key Tip badges instead.
CTRL combination shortcut keys
 TIP    Download or print a Quick Reference Card: Keyboard Shortcuts - Ctrl keys. (PDF)
KEYDESCRIPTION
CTRL+PgUpSwitches between worksheet tabs, from left-to-right.
CTRL+PgDnSwitches between worksheet tabs, from right-to-left.
CTRL+SHIFT+(Unhides any hidden rows within the selection.
CTRL+SHIFT+&Applies the outline border to the selected cells.
CTRL+SHIFT_Removes the outline border from the selected cells.
CTRL+SHIFT+~Applies the General number format.
CTRL+SHIFT+$Applies the Currency format with two decimal places (negative numbers in parentheses).
CTRL+SHIFT+%Applies the Percentage format with no decimal places.
CTRL+SHIFT+^Applies the Scientific number format with two decimal places.
CTRL+SHIFT+#Applies the Date format with the day, month, and year.
CTRL+SHIFT+@Applies the Time format with the hour and minute, and AM or PM.
CTRL+SHIFT+!Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
CTRL+SHIFT+*
Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).
In a PivotTable, it selects the entire PivotTable report.
CTRL+SHIFT+:Enters the current time.
CTRL+SHIFT+"Copies the value from the cell above the active cell into the cell or the Formula Bar.
CTRL+SHIFT+Plus (+)Displays the Insert dialog box to insert blank cells.
CTRL+Minus (-)Displays the Delete dialog box to delete the selected cells.
CTRL+;Enters the current date.
CTRL+`Alternates between displaying cell values and displaying formulas in the worksheet.
CTRL+'Copies a formula from the cell above the active cell into the cell or the Formula Bar.
CTRL+1Displays the Format Cells dialog box.
CTRL+2Applies or removes bold formatting.
CTRL+3Applies or removes italic formatting.
CTRL+4Applies or removes underlining.
CTRL+5Applies or removes strikethrough.
CTRL+6Alternates between hiding and displaying objects.
CTRL+8Displays or hides the outline symbols.
CTRL+9Hides the selected rows.
CTRL+0Hides the selected columns.
CTRL+A
Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet.
When the insertion point is to the right of a function name in a formula, displays theFunction Arguments dialog box.
CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.
CTRL+BApplies or removes bold formatting.
CTRL+CCopies the selected cells.
CTRL+DUses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
CTRL+F
Displays the Find and Replace dialog box, with the Find tab selected.
SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find action.
CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab selected.
CTRL+G
Displays the Go To dialog box.
F5 also displays this dialog box.
CTRL+HDisplays the Find and Replace dialog box, with the Replace tab selected.
CTRL+IApplies or removes italic formatting.
CTRL+KDisplays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
CTRL+LDisplays the Create Table dialog box.
CTRL+NCreates a new, blank workbook.
CTRL+O
Displays the Open dialog box to open or find a file.
CTRL+SHIFT+O selects all cells that contain comments.
CTRL+P
Displays the Print tab in Microsoft Office Backstage view.
CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab selected.
CTRL+RUses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
CTRL+SSaves the active file with its current file name, location, and file format.
CTRL+TDisplays the Create Table dialog box.
CTRL+U
Applies or removes underlining.
CTRL+SHIFT+U switches between expanding and collapsing of the formula bar.
CTRL+V
Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents.
CTRL+ALT+V displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program.
CTRL+WCloses the selected workbook window.
CTRL+XCuts the selected cells.
CTRL+YRepeats the last command or action, if possible.
CTRL+ZUses the Undo command to reverse the last command or to delete the last entry that you typed.
 TIP   The CTRL cominbations CTRL+E, CTRL+J, CTRL+M, and CTRL+Q are currently unassigned shortcuts.
Function keys
 TIP    Download or print a Quick Reference Card: Keyboard Shortcuts - Function keys. (PDF)
KEYDESCRIPTION
F1
Displays the Excel Help task pane.
CTRL+F1 displays or hides the ribbon.
ALT+F1 creates an embedded chart of the data in the current range.
ALT+SHIFT+F1 inserts a new worksheet.
F2
Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.
SHIFT+F2 adds or edits a cell comment.
CTRL+F2 displays the print preview area on the Print tab in the Backstage view.
F3
Displays the Paste Name dialog box. Available only if there are existing names in the workbook.
SHIFT+F3 displays the Insert Function dialog box.
F4
Repeats the last command or action, if possible.
When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references.
CTRL+F4 closes the selected workbook window.
ALT+F4 closes Excel.
F5
Displays the Go To dialog box.
CTRL+F5 restores the window size of the selected workbook window.
F6
Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This WindowFreeze PanesSplit Window command), F6 includes the split panes when switching between panes and the ribbon area.
SHIFT+F6 switches between the worksheet, Zoom controls, task pane, and ribbon.
CTRL+F6 switches to the next workbook window when more than one workbook window is open.
F7
Displays the Spelling dialog box to check spelling in the active worksheet or selected range.
CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ENTER, or ESC to cancel.
F8
Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.
SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.
CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.
ALT+F8 displays the Macro dialog box to create, run, edit, or delete a macro.
F9
Calculates all worksheets in all open workbooks.
SHIFT+F9 calculates the active worksheet.
CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
CTRL+F9 minimizes a workbook window to an icon.
F10
Turns key tips on or off. (Pressing ALT does the same thing.)
SHIFT+F10 displays the shortcut menu for a selected item.
ALT+SHIFT+F10 displays the menu or message for an Error Checking button.
CTRL+F10 maximizes or restores the selected workbook window.
F11
Creates a chart of the data in the current range in a separate Chart sheet.
SHIFT+F11 inserts a new worksheet.
ALT+F11 opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
F12Displays the Save As dialog box.
Other useful shortcut keys
 NOTE    Download or print a Quick Reference Card: Keyboard Shortcuts - Miscellaneous. (PDF)
KEYDESCRIPTION
ALT
Displays the Key Tips (new shortcuts) on the ribbon.
For example,
ALT, W, P switches the worksheet to Page Layout view.
ALT, W, L switches the worksheet to Normal view.
ALT, W, I switches the worksheet to Page Break Preview view.
ARROW KEYS
Move one cell up, down, left, or right in a worksheet.
CTRL+ARROW KEY moves to the edge of the current data region in a worksheet.
SHIFT+ARROW KEY extends the selection of cells by one cell.
CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.
LEFT ARROW or RIGHT ARROW selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons.
DOWN ARROW or UP ARROW selects the next or previous command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group.
In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options.
DOWN ARROW or ALT+DOWN ARROW opens a selected drop-down list.
BACKSPACE
Deletes one character to the left in the Formula Bar.
Also clears the content of the active cell.
In cell editing mode, it deletes the character to the left of the insertion point.
DELETE
Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments.
In cell editing mode, it deletes the character to the right of the insertion point.
END
END turns End mode on. In End mode, you can then press an arrow key to move to the next nonblank cell in the same column or row as the active cell. If the cells are blank, pressing END followed by an arrow key moves to the last cell in the row or column.
END also selects the last command on the menu when a menu or submenu is visible.
CTRL+END moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text.
CTRL+SHIFT+END extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, CTRL+SHIFT+END selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.
ENTER
Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).
In a data form, it moves to the first field in the next record.
Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.
In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button).
ALT+ENTER starts a new line in the same cell.
CTRL+ENTER fills the selected cell range with the current entry.
SHIFT+ENTER completes a cell entry and selects the cell above.
ESC
Cancels an entry in the cell or Formula Bar.
Closes an open menu or submenu, dialog box, or message window.
It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again.
HOME
Moves to the beginning of a row in a worksheet.
Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on.
Selects the first command on the menu when a menu or submenu is visible.
CTRL+HOME moves to the beginning of a worksheet.
CTRL+SHIFT+HOME extends the selection of cells to the beginning of the worksheet.
PAGE DOWN
Moves one screen down in a worksheet.
ALT+PAGE DOWN moves one screen to the right in a worksheet.
CTRL+PAGE DOWN moves to the next sheet in a workbook.
CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook.
PAGE UP
Moves one screen up in a worksheet.
ALT+PAGE UP moves one screen to the left in a worksheet.
CTRL+PAGE UP moves to the previous sheet in a workbook.
CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook.
SPACEBAR
In a dialog box, performs the action for the selected button, or selects or clears a check box.
CTRL+SPACEBAR selects an entire column in a worksheet.
SHIFT+SPACEBAR selects an entire row in a worksheet.
CTRL+SHIFT+SPACEBAR selects the entire worksheet.
  • If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the current region and its summary rows. Pressing CTRL+SHIFT+SPACEBAR a third time selects the entire worksheet.
  • When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet.
ALT+SPACEBAR displays the Control menu for the Excel window.
TAB
Moves one cell to the right in a worksheet.
Moves between unlocked cells in a protected worksheet.
Moves to the next option or option group in a dialog box.
SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog box.
CTRL+TAB switches to the next tab in dialog box.
CTRL+SHIFT+TAB switches to the previous tab in a dialog box.


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